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SUPPLEMENT TO THE APPLICATION FORM

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Application for Grant-in-aid under the Central Scheme for

Construction/ Expansion of Hostel Building for Working

Women with A Day-Care-Centre

SUPPLEMENT TO THE APPLICATION FORM

GUIDELINES

1.Please ensure that you have land available and it is suitably located for a Working Women's Hostel.

2.Please remember that the hostel is meant for working women whose income does not exceed Rs. 16,000/- consolidated (gross) per month in a Class 'A' city or Rs. 15,000/- consolidated (gross) per month in any other city/ town /place as their needs are for privacy, comfort, economy, safety and friendly company.

3.Please keep in view the potential residents of your hostel and try to provide essential needs and comforts for them.

4.Discuss the needs with your architect and then see the land sketch of the building before getting the plans made. Do not leave it to your architect only.

5.Please exercise maximum economy in the layout and building specifications.

6. You may try to provide (a) Common bathrooms and toilets on each floor instead of attaching them to each room. It saves cost. (b) Lockable Cupboards for each inmate in a room with storage space over/below it, and (c) Small Kitchenette on each floor which can give facility to women to cook and save money and avoid use of rooms for cooking leading to maintenance problems. You may also attach a Day-Care-Centre for children to your hostel for 25-30 pre-school children. It should have a minimum floor space of 20sq. ft. per child. There can be 2-3 rooms of 150 sq. ft.each and a kitchen, a washroom and a lavatory each of 50 sq. ft. in a city and one room of about 150 sq. ft with a small wash room in a rural areas.

7. A common lounge/recreation room, dining room, kitchen and store are essential.

8. The size of a single room can be about 10'X 10'. The room and toilets should be so laid out that they are well ventilated and well lighted.

9. Accommodation for the warden should be provided in the hostel building itself to facilitate Supervision and guidance.

10.Please keep adequate funds for furniture and furnishings in the hostel as this is not an item eligible for assistance under the scheme.

11.Please remember that the hostel and the Day-Care-Centre have to be run on no profit basis.

12.Encourage group activities for the residents and provide for guidance to them when needed.

13. Have arrangements for a doctor to be available for consultation for the residents.

14.Ex-servicemen may be considered for gainful re-employment on watch and ward duties.

15.Competitive rates may be obtained before construction work is entrusted to any individual or body. A building committee including representative of the State PWD and social/ women welfare Department/Directorate should be made for implementing the project.

16.Care should be formal rules and regulations for the admission of residents to the hostel and children to the day-care-centre and for the hostel administration laying down the form of application, procedure, rent/licence fee and charges etc.

17.There will be a Hostel Management Committee for looking after the management of the Hostel in which a representative of the State Government/Union Territory Administration and a representative of the inmates of the hostel shall be included. The meeting of the Hostel Management Committee will be convened as frequently as possible at least once in three months.

18.Reasonable amounts should be kept from the hostel receipts to ensure regular maintenance of the building ,Maintenance, repairs, etc. in the building should be regularly taken up to ensure that the building remains in good condition.

Terms and Conditions for Construction/Expansion of Hostel Building for Working Women Day-Care-Centre

1. 90% of the approved amount of grant-in-aid shall be paid in three equal instalments depending upon the progress in the construction of the said project and upon the sum spent by the voluntary organization. The second and the third instalment of     the approved grant shall be released subject to availability of funds only when the organization has spent the previous instalment(s) along with its own share of cost and the request for  release of these instalments is accompanied by the following documents:-

i)       A utilisation  certificate from a Chartered Accountant/ Government Auditor in respect of the previous instalment(s).

ii)     An up to date consolidated statment of the actual expenditure incurred on execution of the approved plans and          estimates,duly certified by a Chartered Accountant/ Government Auditor.  The level of expenditure reflected therein should not be below 30 % of the approved estimates (in case of request for release of the second instalment)/ 60% of the approved estimates ( in case of release of third instalment).

iii)    A statement indicating  up to date physical progress of the construction work.  In fact, the organisation should furnish to this Department regularly at the end of each quarter the prescribed quarterly progress reporet on the construction work till the building is completed ( in the enclosed specimen).

iv)    4 postcard-size colour photographs of the construction work in progress, from four corners.

v)     An order setting up a Hostel Building Committee giving representation to State PWD, District Magistrate/Collector and State Department/Directorate of Social/ Women's Welfare ( if not furnished already).

vi)    Copies of the proceedings of the Hostel Building Committee meetings held so far.

2.That the additional amount involved, if any, in the completion of the project shall be found by the voluntary organization from its own resources; and the Government of India will not be liable to pay any additional amount under any circumstances.

3. That the project shall be constructed strictly in accordance with the plans and estimates as admitted by Department of Women and Child Development for financial assistant for their execution and that no change shall be made in the plan without the prior approval of the Ministry of Human Resource Development, Department of Women & Child Development, Government of India.

4. That the project shall be completed as soon as possible and in any case not later than 24 months from the date of receipt of the first installment of grant-in-aid unless special extension is granted by the Government of India.

5.That the organisation shall set up a Hostel Building Committee having the representation of State PWD, District Magistrate/Collector and State Department/Directorate of Social or Women's Welfare.

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